Increased efficiency coupled with economy: A good system of internal check increase the efficiency of work among the staff and leads to overall economy. Please provide your thoughts Thank you in advance, Marvis Brown Hi Marvis, It would be interesting to know what elements the auditor said were not covered? Although specific techniques for studying and evaluating internal control system differ among auditors, a general model illustrated below shows the review and evaluation process. Their particular responsibilities should be documented in their individual personnel files. Some are timid and thereby rob the world of the contributions they can otherwise make. After identifying specific financial reporting material misstatement risks, management and the external auditors are required to identify and test controls that mitigate the risks. To provide reasonable assurance that internal controls involved in the process are effective, they are tested by the external auditor the organization's public accountants , who are required to opine on the internal controls of the company and the reliability of its financial reporting. The foreman or supervisor of each department should, in addition, enter details of work done and time actually taken in job cards issued to each workman.
Inadequate checks and controls reduce the organizational and operating effectiveness and can result in significant costs. Providing reliable data: Business decisions require accurate information to run the business activities efficiently. The chief elements of credit control as generally adopted are set out below: a There may be a separate credit department under the charge of a responsible officer or the necessary functions may be performed by the accounts department depending on the nature and volume of credit transactions. Therefore, the internal check system in relation to stores must be given careful attention. Such situations will have to be avoided to ensure a clean and efficient recording of business transactions. Internal auditor has to report, from time to time, to the management about the various in efficiencies and suggest improvements.
A small organisation cannot afford to it. What are the objects, advantages and disadvantages of internal check? After the lead auditor started the audit training, she does not want to audit by code but rather by department. So, it helps a lot in the work of final audit. Not sure if an equivalent, reversed checklist has been posted as well, perhaps not?? The special aspects of Internal Control or Internal Audit would, in relation to the accounting records, include checking the arithmetical accuracy of the records e. Concerned department should be informed about the receipt of the goods.
Where possible, the signature of the workers, should be obtained when they receive the amount of wages. From the gross wages to arrive at the net amount to be paid to the workers. Formal sanction: No deviation should be allowed from the established procedures till it is formally sanctioned by the top official. A broad concept, internal control involves everything that controls risks to an organization. Detection of errors and frauds: since no individual worker is allowed to handle a job completely from the beginning to the end, and the work of each clerk is automatically checked by the other, this heaps in the early detection and discovery of errors and frauds and the possibilities of the commission of errors and frauds can be minimized.
Disadvantages: i The errors and frauds may remain undetected; ii The auditor needs to be very careful and must have a keen sense of judgment to apply the system; and iii The auditor runs the risk of being held responsible for negligence for non-detection of errors and frauds. Besides this, it is also kept in mind at the time of distributing the work that changes should be made in the assignments and responsibilities as and when needed. To avoid fraud, the officer employing casual labour should not be connected with the payment of wages. Administrative Controls: These include: a Division of responsibilities, b Control over computer operators, c File control, d File identification procedures, e File reconstruction procedures and f Fire precaution and stand-by arrangement. The work of the business should be allocated amongst various clerks in such a manner that their duties and responsibilities are clearly and judiciously divided. P register and then it should be posted to the cash book.
Internal audits may take place on a daily, weekly, monthly or annual basis. When they are returned, the customers may be credited at a price less than that charged out. Each worker, who is to receive the wages, should be present. On the contrary, in internal audit system work is checked after it is performed. This is a big question which will depend upon the magnitude of a business. In such circumstances an auditor is obliged to make use of test checks and this can be done more safely when the internal methods and procedure relating to the authorisation and recording of transactions are adequately reliable. Proper arrangements should be made with regard to unclaimed wages.
I also would like to change the frequency based on risk rather then each item being audited annually. For time workers and piece rage workers, separate wage sheet should be used. Besides, an auditor is often asked to suggest suitable systems of internal control and checking. Authorization can be of two types: i General ii Specific Examples of general authorization are the issuance of fixed price lists for the sale of product, credit limits for customers and fixed automatic re-order points for making purchases. When packages are charged at prices different from those at which returns are credited, the difference representing profit or loss on packages should be transferred from packages reserve account to packages account. Particularly in big manufacturing and other concerns employing large number of workers there may be regular and large scale defalcations through inclusion of dummy or fictitious names in the wage sheets or incorporation of larger period of time than actually spent or larger quantities than actually produced by workers.
The Bin Cards should be checked out compared from time to time with stores records. Double Payment: Some invoices may be recorded twice and double payment made may be misappropriated. Time of checking In internal check system checking is done when the work is being done whereas in internal audit system work is checked after it is done. He should first of all examine the system of internal check, keeping in view the following points: 1 He should call for a brief statement from his client in regard to the system of internal check in operation. It is the foundation for all other components of internal control.